Facilities Admin Associate

At RPM, we’re in the business of extraordinary. We believe people-first is the way to success which is why we provide top industry pay, comprehensive benefits, and a path of upward mobility via career training and education. Join us and start your extraordinary journey today.

The Facilities Admin Associate is responsible for processing AP along with the creation and management of contracts and change orders within their region. These tasks will be completed by working closely with our project managers and other departments within RPM Living.

• Responsible for processing payables associated with Construction Services
• Utilize Yardi, Yardi Job Cost, Onesite, and Entrada to process AP
• Complete construction related draws for clients/lenders
• Ensuring vendors provide lien waivers and payment applications when applicable
• Manage customer and internal inquiries related to vendor invoice payments status
• Work directly with clients, operations, accounting, and other RPM departments to process AP timely
• Responsible for creating contracts and change orders for construction projects
• Ensure active construction projects have valid contract/change orders in place. Responsible for escalating if contract is overbudget/expired
• Ensure vendors are compliant with vendor management software before contracting any work
• Track construction management fees to ensure they are accurate and billed timely
• Participate in additional projects as needed

• 3+ years of construction administrative experience, property management experience, or accounting experience. A combination of these experiences would be ideal
• Experience working on a high performing team
• Proficient in Yardi, Job Cost software, RealPage, Monday.com, and Microsoft products

Physical Requirements:

• May be required to sit or stand for extended periods of time
• Must be able to read documents, computer screens and data
• Must be able to hear and understand verbal communications in person and over the phone or computer
• May occasionally be required to lift or carry items such as files or office supplies weighing up to 15 pounds
• Must be able to operate a computer, keyboard, mouse and other office equipment

Work Environment:

• This is a hybrid role, requiring the associate to work in Austin office 3 days per week
• The office is an open setting which may include bright lights, constant noises and distractions

Join RPM Living and experience exceptional benefits designed to enhance your life.

• Weekly pay for all associates working onsite at an apartment community
  
• Comprehensive healthcare coverage available for all full-time, regular associates 
  
• Employer-paid employee assistance, mental health, and wellness programs
  
• Ancillary benefits including critical illness, hospital indemnity, and accident insurance
  
• 401(k) with robust company match 
  
• Opportunities for professional development, career growth, and role-based learning plans
  
• Diversity, Equity, Inclusion and Belonging (DEIB) and multiple Employee Resource Groups (ERG)
  
• Paid time off plus floating holidays and volunteer days
  
• Discounted Perks (Costco membership, movie tickets, health & wellness, entertainment & travel discounts)

Employment with RPM Living is contingent upon successful completion of a background check as local and federal state requires, and possession of a valid driver's license.

RPM Living participates in E-Verify. For more information, see the E-Verify Participation Poster and the Right to Work Poster.

RPM Living is an Equal Opportunity Employer.

If you need assistance to fully participate in our application or interview process, please reach out through our website here and select "Careers" in the "Choose a Topic" dropdown menu.